Privacy Policy

PPAS Dance and Performing Arts School
Address: BASE Studios, 4 Tinworth Street, Greater London, SE11 5EJ
Effective Date: [Insert Date]

1. Introduction

PPAS Dance and Performing Arts School (“PPAS”, “we”, “our”, “us”) respects your privacy and is committed to protecting the personal data you share with us. This Privacy Policy explains how we collect, use, store, and safeguard your personal information in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By enrolling in our classes, attending events, or using our website, you agree to the terms outlined in this Privacy Policy.

2. Information We Collect

We may collect and process the following personal information:

  • Students and Parents/Guardians

    • Full name of student and parent/guardian

    • Date of birth

    • Contact details (address, email, phone number)

    • Emergency contact information

    • Medical information relevant to participation in classes

    • Payment and billing details

  • Website Visitors

    • IP address and browser information

    • Cookies and usage data (see Section 9)

  • Staff and Contractors

    • Professional background, CV, contact details, right-to-work information

3. How We Use Your Information

We use your information to:

  • Provide and manage classes, courses, and performances

  • Communicate important updates and notices

  • Manage enrolments, payments, and accounts

  • Ensure student safety and well-being

  • Promote upcoming events and opportunities (with consent)

  • Meet legal and safeguarding requirements

4. Legal Basis for Processing

We process personal data under the following lawful bases:

  • Contract – to fulfil our obligations when you enrol or book a course

  • Consent – where you have agreed to receive marketing or promotional communications

  • Legal obligation – to meet safeguarding, health and safety, or regulatory requirements

  • Legitimate interests – to manage day-to-day operations and improve our services

5. Sharing Your Information

We may share personal data with:

  • Teaching staff and choreographers (only as necessary)

  • Performance venues and organisers (limited to relevant details)

  • Payment processors and IT service providers

  • Regulatory or safeguarding bodies if required by law

We never sell your data to third parties.

6. Data Retention

We keep personal data only for as long as necessary to fulfil the purposes outlined in this policy. For example:

  • Student enrolment records – up to 7 years after leaving PPAS

  • Financial/payment records – up to 6 years for accounting compliance

  • Medical or safeguarding information – in line with statutory requirements

7. Data Security

We implement appropriate technical and organisational measures to protect your data against loss, misuse, unauthorised access, alteration, or disclosure. Access is limited to staff who require the information to perform their duties.

8. Your Data Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete information

  • Request deletion of your data (where legally permissible)

  • Restrict or object to processing of your data

  • Request data portability to another provider

  • Withdraw consent for marketing at any time

To exercise your rights, please contact us (see Section 11).

9. Cookies and Website Use

Our website may use cookies to improve your browsing experience and analyse site traffic. You can control cookies through your browser settings. Essential cookies are required for the website to function properly.

10. Children’s Privacy

We collect and process data for students under 18 only with parental or guardian consent. Safeguarding is at the heart of our practices, and children’s information is handled with the highest level of care.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

PPAS Dance and Performing Arts School
BASE Studios
4 Tinworth Street
Greater London
SE11 5EJ

Email: [Insert contact email]
Phone: 020 8351 8839

12. Complaints

If you are not satisfied with how we handle your data, you may lodge a complaint with the UK Information Commissioner’s Office (ICO): www.ico.org.uk.

13. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with a revised effective date. We encourage you to review this policy periodically.